Making Virtual Meetings Work: How to Stay Productive and Connected Anywhere
In today’s fast-paced world, virtual meetings have become the norm for teams, boards, and businesses of all sizes. Whether you’re catching up with colleagues across town or presenting to a boardroom full of stakeholders around the globe, the virtual meeting is now a staple of modern communication.
But what exactly is the virtual meeting meaning in today’s work culture and how can you make the most of it?
What Is a Virtual Meeting?
A virtual meeting is any meeting that takes place online, where participants connect through the internet rather than in a physical room. These meetings use online meeting apps or virtual meetings apps to facilitate video calls, screen sharing, chat, document collaboration, and more.
From Zoom and Microsoft Teams to more specialized solutions like BoardCo software, virtual meetings are now the backbone of communication for remote teams, hybrid offices, and cross-functional collaborations.
The Power of a Good Meeting App
The quality of your meeting app can make or break your virtual experience. A reliable platform should offer:
- Clear audio and video
- Easy screen sharing
- Secure logins and user permissions
- Document collaboration tools
- Intuitive interfaces for both desktop and mobile
But beyond the basics, great virtual meetings apps should also fit the unique needs of your organization.
For Boards and Executives: Why BoardCo Software Stands Out
If you’re managing high-level discussions like board meetings, committee reviews, or executive planning sessions, general-purpose apps may fall short.
This is where BoardCo Software Solutions comes in.
BoardCo is a Kenya-based board portal software designed to enhance corporate governance and decision-making. It offers:
A centralized meeting dashboard for organizing agendas
Secure document sharing with real-time annotations
Integrated e-signatures for faster approvals
Customizable permissions to control sensitive access
A paperless solution that saves both costs and the environment
For organizations that hold frequent virtual board meetings, BoardCo makes it easier to stay aligned, compliant, and efficient—all within a secure, easy-to-use platform.
Tips for Hosting Effective Virtual Meetings
Whether you’re using BoardCo or another online meeting app, here are some best practices to keep your virtual meetings productive:
- Prepare and share agendas in advance
- Test your tech before the meeting starts
- Use visuals (slides, whiteboards) to keep people engaged
- Encourage participation—don’t let it be a monologue
- Wrap up with clear action points
Virtual meetings aren’t going anywhere in fact, they’re only becoming more embedded in how we work. By choosing the right virtual meetings apps and following simple best practices, you can run effective sessions that keep your team focused and aligned.
And if you’re looking for a secure, purpose-built platform for managing board-level virtual meetings, BoardCo Software Solutions is a smart choice.
Streamline communication, improve governance, and keep your meetings productive no matter where your team is.
To understand our software, read more on the features here.
